Woodfin 5K

• Pre-Race
• Registration
• Food and Beverage
• Water Stations
• Kids Zone
• Race Support
• Post Race

Place Signs in Race Course Neighborhoods High Priority

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April 20, 2025

12:00 pm EDT - 6:00 pm EDT (At least 2 more needed)

Volunteer

Details

Place "Race on Roads this Sat." signs along race course and periphery.

Location

Meet at WES, drive race course and periphery

Resources Needed

Truck - 1
Signs - 10

Distribute Flyers to Neighbors on Race Course High Priority

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April 21, 2025

8:00 am EDT - 7:00 pm EDT (At least 1 more needed)

Volunteer

Details

Pick up flyers from WES after 8AM. Distribute to houses on race course. Task can be completed at your convenience on Monday.

Location

WES & Race Course

Resources Needed

Flyers - 100

Parking Layout High Priority

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April 24, 2025

3:00 pm EDT - 5:00 pm EDT (Full)

This volunteer task is full.

Details

Prepare WES upper soccer field for parking. Check out field below Avery’s Park for overflow parking. We will be using spray chalk.

Location

Woodfin Elementary School

Resources Needed

Chalk Paint - 2 - 3

Parking Attendant High Priority

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April 26, 2025

7:30 am EDT - 9:00 am EDT (Minimum met, 2 spots remaining)

Volunteer

Details

Direct volunteers and runners to the appropriate parking spots.

Location

Woodfin Elementary School

Table Set Up in Parking Lot High Priority

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April 26, 2025

7:00 am EDT - 7:45 am EDT (Full)

This volunteer task is full.

Details

Move Tables from Cafeteria to Parking Lot. Arrange & make ready for Sponsors & Race Staff/Volunteer stations.

Location

WES Cafeteria & Parking Lot

Resources Needed

Tables - 10 - 20
Map for Placement - 1 - 3

Pre-Registered Runner Check-In High Priority

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April 25, 2025

3:00 pm EDT - 6:00 pm EDT (Minimum met, 1 spot remaining)

April 26, 2025

7:30 am EDT - 8:45 am EDT (Full)

Volunteer

Details

Assist pre-registered runners with check-in and distribute runner bags. Ease with online registration/website navigation necessary.

Location

WES Cafeteria

Resources Needed

Prepared Runner Bags - 250 - 300
Runner Registration List - 1 - 6

On-Site Runner Registration High Priority

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April 25, 2025

3:00 pm EDT - 5:30 pm EDT (At least 1 more needed)

April 26, 2025

7:30 am EDT - 9:00 am EDT (At least 1 more needed)

Volunteer

Details

Assist unregistered participants with on-site registration. Ease with online registration/website navigation necessary.

Location

WES Cafeteria

T-Shirt Organization & Distribution High Priority

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April 25, 2025

2:30 pm EDT - 6:00 pm EDT (Minimum met, 1 spot remaining)

April 26, 2025

7:30 am EDT - 9:00 am EDT (Full)

Volunteer

Details

Distribute T-shirts to registered participants and maintain organization of the T-shirt stock.

Location

WES Conference Rm & Cafeteria

Pick Up Donated Volunteer Breakfast Items High Priority

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April 26, 2025

6:30 am EDT - 7:00 am EDT (Full)

This volunteer task is full.

Volunteer Breakfast High Priority

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April 26, 2025

7:00 am EDT - 9:30 am EDT (Full)

This volunteer task is full.

Details

Help set up breakfast for volunteers. Coffee, biscuits, etc. will be provided by the race. Arrive at 7:00AM. Clean up during race. Task should be complete by 9:30.

Location

Woodfin Elementary School Cafeteria

Runner's Food Table High Priority

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April 26, 2025

8:30 am EDT - 11:00 am EDT (Full)

This volunteer task is full.

Details

Set up and staff table for post-race runners' food. We will provide items such as bananas, bagels, granola bars, and water. Break down the station at end of race.

Location

Food Table, WES driveway

Resources Needed

Table - 1
Bananas - 50 - 150
Granola Bars - 50 - 150

Water Station C - Woodfin Fire Department High Priority

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April 26, 2025

8:30 am EDT - 10:30 am EDT (At least 2 more needed)

Volunteer

Details

Please reserve this task for WFD. Need to be set up by 9:00. School to provide cups. WFD provides cooler, ice, & water.

Location

Fire Department @ 20 New St., Asheville, NC 28804

Water Station A - AireServ- Cottage & Brown High Priority

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April 26, 2025

8:30 am EDT - 10:30 am EDT (At least 2 more needed)

Volunteer

Details

Please reserve this task for AireServ. Volunteers are responsible for setting up and taking down the water station. Need to be set up by 9:00.

Location

Cottage and Brown

Resources Needed

Cooler - 1
Cups - 100 - 150
Table - 1

Water Station B - Connection Point Church of God High Priority

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April 26, 2025

8:30 am EDT - 10:30 am EDT (Minimum met, 8 spots remaining)

Volunteer

Details

Support Water Station at Connection Point Church of God. Help with runner traffic flow at intersection on Elk Mountain Road.

Location

Connection Point Church of God - 142 Elk Mountain Rd, Asheville, NC 28804

Resources Needed

Water Cooler - 1 - 2
Small Paper Cups - 100 - 300
Trash Bag - 1 - 2
Table - 1

Inflatable Games High Priority

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April 26, 2025

8:30 am EDT - 11:30 am EDT (Minimum met, 2 spots remaining)

Volunteer

Details

This task is reserved for New Life Church members.

Location

Teacher's Parking Lot

Carnival Games High Priority

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April 26, 2025

8:30 am EDT - 11:30 am EDT (At least 4 more needed)

Volunteer

Details

This task is reserved for New Life Church members.

Location

Teacher's Parking Lot

Face Painters High Priority

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April 26, 2025

8:30 am EDT - 11:30 am EDT (Minimum met, 2 spots remaining)

Volunteer

Details

This task is reserved for New Life Church members.

Location

Teacher's Parking Lot

Loading Tables and Chairs High Priority

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April 25, 2025

11:30 am EDT - 12:00 pm EDT (At least 3 more needed)

Volunteer

Details

This task is reserved for New Life Church members.

Location

New Life Church to Woodfin Elementary

Returning Tables and Chairs High Priority

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April 26, 2025

11:30 am EDT - 12:00 pm EDT (At least 2 more needed)

Volunteer

Details

This task is reserved for New Life Church members.

Location

Woodfin Elementary School to New Life Church

Entertainer - Balloon Sculpture Medium Priority

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April 26, 2025

8:30 am EDT - 11:30 am EDT (At least 2 more needed)

Volunteer

Details

Entertaining kids and adults by creating balloon sculptures.
Volunteers have already been selected.

Location

Kid's Zone - Parking Lot

Entertainer - Clown on Stilts Medium Priority

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April 26, 2025

8:30 am EDT - 11:30 am EDT (At least 1 more needed)

Volunteer

Details

A clown on stilts to entertain kids and adults
Volunteers have already been selected

Location

Kid's Zone - Parking Lot

Entertainer - Chinese Dragon Character Medium Priority

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April 26, 2025

8:30 am EDT - 11:30 am EDT (Full)

This volunteer task is full.

Details

Chinese Dragon Character to entertain kids and adults.
Volunteers have already been selected.

Location

Kid's Zone - Parking Lot

Race Director Assistant High Priority

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April 26, 2025

8:00 am EDT - 10:30 am EDT (Full)

This volunteer task is full.

Details

Assists the Race Director with communication and running errands. This person is NOT a substitute for the Race Director should he/she be absent.

Bus Depot Course Monitors High Priority

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April 26, 2025

8:15 am EDT - 9:45 am EDT (At least 3 more needed)

Volunteer

Details

Great job for a group of 5-7. Direct runners along new bus depot route. Bring your family friendly flair to cheer on the participants.

Arrive Sat. 4/30 at 8:15am and finish up approx.10:30am.

Location

BCS Bus Depot

Course Monitor High Priority

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April 26, 2025

8:15 am EDT - 10:30 am EDT (At least 7 more needed)

Volunteer

Details

Help keep runners on course by pointing them in the right direction. Bring your family friendly flair to cheer on the participants.

Arrive Sat. 4/30 at 8:15am and finish up approx.10:30am.

Location

Several locations along the race route.

Race Bike Lead & Bike Sweep High Priority

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April 26, 2025

8:30 am EDT - 11:00 am EDT (At least 1 more needed)

Volunteer

Details

A team of 3 (can just be 2)-
1 cyclist to lead the race leaders
1 cyclist to lead the group (pack) of runners that are behind the leaders.
Ensure the runners stay on the correct route.
1 cyclist to sweep course behind last runner/walker to ensure no one is left on the course

Location

Race Course

Trophy Table & Distribution High Priority

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April 26, 2025

9:00 am EDT - 10:30 am EDT (Full)

This volunteer task is full.

Details

Set up trophy table. Organize trophies on table and help distribute during awards ceremony

Location

Parking Lot

Resources Needed

Table - 1
Awards - 1 - 50
PA System - 1

Participation Medals to Children High Priority

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April 26, 2025

9:00 am EDT - 10:30 am EDT (Full)

This volunteer task is full.

Details

Distribute participation medals to all children (11 yrs of age and under) as they pass the finish line

Location

At the finish line

Resources Needed

Table - 1
Awards - 50 - 100

Kona Ice Coupons to Children High Priority

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April 26, 2025

9:00 am EDT - 10:30 am EDT (Full)

This volunteer task is full.

Details

Distribute Kona Ice Coupons to children (11 yrs of age and under) as they pass the finish line

Location

At the finish line

Resources Needed

Awards - 50 - 100

Race Course Sweep High Priority

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April 26, 2025

10:30 am EDT - 11:00 am EDT (At least 1 more needed)

Volunteer

Details

Drive race course to collect signs and trash; Return signs to Volunteer Coordinator.

Location

WES & Race Course

Resources Needed

Truck - 1
Trash Bags - 5 - 10
Trash Grabbers and/or Gloves - 1 - 2

Race Site Clean-Up High Priority

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April 26, 2025

10:30 am EDT - 11:30 am EDT (At least 1 more needed)

Volunteer

Details

Break down tables & load up items belonging to New Life Church; Clean up trash around race site; Return supplies borrowed from school to proper place.

Location

WES & Race Course