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ARF 5K RUN & WALK With The DOGS

Sun May 19, 2024 Beacon, NY 12508 US Directions

Find Your Category

General Set-Up

Neighborhood Notification - WEEK OF High Priority

May 12, 2024

Details

Distribute flyers the week of the race.

These volunteers will walk/ bike or drive the course to notify neighboring residents of the race, street closures, and possible noises from DJ music, and loudspeakers.

PLEASE familiarize yourself with the 5K course map under the Race Info Tab

Location

https://runsignup.com/Race/ARF5K/Page-21

Race & Course Setup Laborer - SATURDAY Medium Priority

May 18, 2024

Details

The day before the race, countless activities must be carried out to ensure a smooth race day. These responsibilities include:

Setting up the race course, taking signages to various points, setting up the area and tables. Other responsibilities include moving objects of varying weights, driving short distances to pick up donations from various sponsors, collecting items from ARF to bring to the Park, etc...

Location

Memorial Park - Beacon, NY

Race Setup Laborer - SUNDAY High Priority

May 19, 2024

Details

On the morning of the event, countless activities must be carried out to ensure a smooth event, including:

Cleaning, moving, and setting up the areas for registration, erecting signages, hanging banners, and setting up breakfast and refreshments, setting up tables, chairs, and small tents. Other responsibilities include moving objects of varying weights, driving short distances to bring items from ARF to the Park, picking up donations from various sponsors the morning of the event donations, etc...

THIS REQUIRES AN EARLY START OF 7 AM

Location

Memorial Park - Beacon, NY

Registration & Check-In

Participant Check-In - FRIDAY Medium Priority

May 17, 2024

Details

THESE CAN BE THE SAME PEOPLE AS SUNDAY

The Friday before the race, participants will be allowed to check in and pick up their Bibs and T-shirts. Volunteers will greet participants, and hand them assigned running numbers (bib). Responsibilities include welcoming participants and offering friendly interactions, checking participants' confirmation emails, reviewing participants' information that is printed on the bib for errors and omissions, and directing participants to subsequent steps in the check-in process such as picking up giveaways, and making corrections.

Location

Memorial Park - Beacon, NY

Volunteer Check-in - SUNDAY High Priority

May 19, 2024

This volunteer task is full.

Details

THIS CAN BE THE SAME PERSON as a participant giveaway.

Check volunteers using a provided list of volunteers and their respective assignments. Supply them with their t-shirt and a safety vest/ loudspeaker if needed, and instruct them on where to go according to the provided information sheet.

Location

Memorial Park - Beacon, NY

Participant Check In - SUNDAY High Priority

May 19, 2024

This volunteer task is full.

Details

THIS CAN BE THE SAME PERSON FROM FRIDAY

Participant check-in volunteers will greet participants, and hand them assigned running numbers (bib). Responsibilities include welcoming participants and offering friendly interactions, checking participants' confirmation emails, reviewing participants' information that is printed on the bib for errors and omissions, and directing participants to subsequent steps in the check-in process such as picking up giveaways and making corrections.

Anyone available to work the entire day is welcome, but we appreciate those who can only work part of the day, too.

This position requires VERY DETAIL-ORIENTED, ORGANIZED, SOLUTION-ORIENTED individuals. The lead volunteer will be available to guide and support any new volunteers. As we get closer to the starting time this area will be very busy.

Location

Memorial Park - Beacon, NY

Walk- Up Registration Assistance - SUNDAY High Priority

May 19, 2024

This volunteer task is full.

Details

Walk-Up Registration volunteers will greet new, unregistered participants and guide them - if necessary - through the walk-up registration process. Responsibilities may include welcoming participants, queue line management, basic computer interaction, and participant instruction.

This position requires VERY DETAIL-ORIENTED, ORGANIZED, SOLUTION-ORIENTED individuals. The lead volunteer will be available to guide and support any new volunteers.

Location

Memorial Park - Beacon, NY

Water Stops & Refreshments

Water, Fruit and other Food Tables - SUNDAY High Priority

May 19, 2024

Details

Water/ Fruit - Adams Farms Wappinger Falls
Coffee - Trax Coffee Roasters Rte 52
Bagel - TBD

This person will be responsible for picking up these items, bringing them to the park, and setting them up at various tables. Ensuring these items are handled safely.

Location

Memorial Park - Beacon, NY

Water Stations Operation - SUNDAY Mile 1 & 2 High Priority

May 19, 2024

Details

The 5K Run has two water stops on the course which will need staffing. Water stop volunteers help distribute bottles of water, and may hand them to runners as they pass during the race.

Other responsibilities include bringing dog bowls and ensuring they are filled with fresh water, helping to keep the immediate area around the water stop clean of crushed bottles, and communicating with race officials in the event someone needs help along the course. Cleaning up after the last runner and bringing back materials to base.

PLEASE familiarize yourself with the 5K course map under the Race Info Tab

Location

https://runsignup.com/Race/ARF5K/Page-21

Giveaway

Participant Giveaway Distribution - FRIDAY Medium Priority

May 17, 2024

Details

THESE CAN BE THE SAME PEOPLE AS SUNDAY

Participant Giveaway volunteers will help distribute participant giveaways, such as T-shirts, to registered participants. Responsibilities include confirming participant shirt sizes, answering race-related questions, and preventing theft of participant giveaways.

For those helping in this area, we ask that you provide some "tough love" to those participants hoping to garner additional or unassigned giveaways as this can often be an issue.

NOTE: LATE & WALK-IN REGISTRATIONS
Those who registered after 4/30/24 at 11:59 PM are not guaranteed event swags. They may check back Sunday morning for available swags and may receive a t-shirt and/ or dog tag only while supplies last.

Location

Memorial Park - Beacon, NY

Participant Giveaway Distribution - SUNDAY High Priority

May 19, 2024

This volunteer task is full.

Details

THESE CAN BE THE SAME PEOPLE FROM FRIDAY!

Participant Giveaway volunteers will help distribute participant giveaways, such as T-shirts, to registered participants. Responsibilities include confirming participant shirt sizes, answering race-related questions, and preventing theft of participant giveaways.

For those helping in this area, we ask that you provide some "tough love" to those participants hoping to garner additional or unassigned giveaways as this can often be an issue.

NOTE: LATE & WALK-IN REGISTRATIONS
Those who registered after 4/30/24 at 11:59 PM are not guaranteed event swags. They may check back later for available swags and may receive a t-shirt and/ or dog tag only while supplies last.

Location

Memorial Park - Beacon, NY

Street Marshals

Race Course Guides & Street Marshals - SUNDAY 1K / 5K High Priority

May 19, 2024

Details

Race Course Marshals serve an important role in that they make sure participants traverse the correct route on their way to the finish line. Course marshals stand at key turns and complicated transitions throughout the racecourse and point participants in the correct direction. Responsibilities include yelling, pointing, and cheering.

For your safety, you will be provided with High Visibility Safety Vests.

Your participation is required for the WHOLE event.

PLEASE familiarize yourself with the 5K course map under the Race Info Tab

Location

https://runsignup.com/Race/ARF5K/Page-21

Bicycle Leader - SUNDAY High Priority

You must be 18 or older to volunteer for this task.

May 19, 2024

Details

Bicycle rider to lead the top overall runners of the 5K event.

REQUIREMENTS: Must be able to maintain a 20-25 mph speed over the 3-mile course.
Must provide their own bicycle and helmet.

PLEASE familiarize yourself with the 5K course map under the Race Info Tab.

Location

https://runsignup.com/Race/ARF5K/Page-21

Bicycle Sweeper - SUNDAY High Priority

You must be 18 or older to volunteer for this task.

May 19, 2024

Details

Bicycle rider to be the last rider/ sweeper for the walkers, ensuring every last participant is safe. This person will also inform volunteers along the course when they can head back to camp.

REQUIREMENTS: Must be able to bike the whole 3-mile course.
Must provide their own bicycle and helmet.

PLEASE familiarize yourself with the 5K course map under the Race Info Tab

Location

https://runsignup.com/Race/ARF5K/Page-21

Other Tasks

TIMER & SET UP: Race Start and Finish Line - SUNDAY High Priority

May 19, 2024

Details

This person will work directly with Mid-Hudson Timing to ensure a smooth set up of event.

Location

Memorial Park - Beacon, NY

ARF Ambassador - SUNDAY Medium Priority

May 19, 2024

Details

Event Ambassadors will serve as the front face of ARF during the day. Responsibilities will include greeting participants, sponsors, and vendors with a warm welcome, assisting participants and the race director in finding solutions to any issues, and providing basic ARF-related and event information. This person will be an active ARF volunteer who has prior experience with the 5K.

They will serve as floaters and backup other tasks.

Location

Memorial Park - Beacon, NY

ARF Finance Handler - SUNDAY High Priority

May 19, 2024

Details

These tasks are reserved for specific ARF volunteers. Only register if you meet the requirements.

Location

Memorial Park - Beacon, NY

ARF Vendor Table - SUNDAY High Priority

May 19, 2024

This volunteer task is full.

Details

These individuals will be responsible for managing and manning the ARF Vendor Table. In addition to ensuring all the materials are brought to Memorial Park and returned to ARF, these individuals will be responsible for representing ARF (answering questions), and selling ARF merchandise.

Location

Memorial Park - Beacon, NY

Photographer/ Videographer/ Social Media Rep - SUNDAY Medium Priority

May 19, 2024

Details

Description of Duties:
Using your equipment, you will take pictures of the event to be posted later on the website and social media pages.

Areas of focus include: Set-up, Registration, Start and Finish Line, Along the course, taking photos/ videos of sponsors' banners. Manning the photo ops section, Take pictures of vendors, etc...

Posting pictures on ARF's Facebook and Instagram pages as the event is progressing.

This position requires people who have a keen eye for catching candid, fun pictures that embody the spirit of the event.

Familiarize yourself with the 5K course map under the Race Info Tab

Location

https://runsignup.com/Race/ARF5K/Page-21

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