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MLK Dream Run Volunteer Registration

Sun September 18, 2016
Portland, OR 97211 US Directions

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Day of Race: Along the Course Monitors

Race Course Street Closure Guards

At least 1 more volunteer needed.

Details

We need about 300 volunteers to help us stand guard at every intersection along the race course. Closure guards will ensure that "Street Closed" signs are in place the morning of the event and then stand guard to direct traffic to detour routes around the course. Time commitment is to attend a 1/2 hour (+-) training session before the race and then be on-station at your designated intersection by 6:40am, Sunday August 3rd and then stay at your intersection until the designated "street open" time arrives. Depending on how long you can volunteer Sunday morning, we can assign you to a "start-end" intersection that will re-open sometime around 7:30-8:00am or a "finish-end" intersection that wouldn't re-open until sometime closer to 9:30-10:00am. You'll be given a safety-color "Race Official" T-Shirt and all other road closure materials. We just need you to show up (preferably with a cell phone) and hang out to keep the runners safe.

Race Course Street Closure Commanders

At least 1 more volunteer needed.

Details

We need 36 volunteers to be in command of the 300 volunteers that will be on-station at all the street intersection closures. You will have from 3 to 9 volunteers assigned to report to you. Your job is to communicate with your reports a few days before the run via telephone to be sure they are still committed to doing their jobs. Then, the morning of the event, you'll inspect intersections and report back to headquarters any developing problems or missing volunteers. Time commitment is a one hour commander training session approximately two weeks before the event, a couple of hours to call or meet with the closure guards that will be assigned to you in order to train them and re-confirm their commitment to show up on race day, and then from 6:30am to 10:30am on Sunday August 3rd during the race. You will need to have a cell phone, but otherwise we provide any materials and a safety-colored "Race Official" T-shirt.

Race Day Job Teams

At least 1 more volunteer needed.

Details

We need 30 volunteers to do various jobs the morning of the race helping to coordinate/setup/run registration check ins, sweat-suit drop and pickup, start line and finish line control, litter patrol, etc. Time commitment is to attend a 1-2 hour training session one evening the week before the race and then be at MLK & Alberta from 6:15am - 11:00am on Sunday August 3rd. Some of the volunteers could leave earlier if necessary. You will be provided with a Race Offical safety-orange T-Shirt and any other materials necessary to perform your function.

Race Day Job Team Commanders

At least 1 more volunteer needed.

Details

We need 7 volunteers to be team leaders of the Race Day Job Teams. Your job is to communicate with the volunteers assigned to your team to be sure they are attending training and committed to being on time the morning of the race. Then you will lead them in executing the functions assigned to your Job team. We provide you with any materials needed to accomplish your team's goal. Your time commitment is to attend a 2 hour Commander training session one evening two weeks prior to the event; then attend a 1-2 hour training session one evening the week before the event where the Job Team members are trained and introduced to you as their commander; then be at MLK & Alberta from 6:15am - 11:00am on Sunday August 3rd.

Race Day First Aid Responders

At least 1 more volunteer needed.

Details

We need at least three nurses/medics to run three first aid locations on the course: 1) MLK & Alberta 2) Mississippi & Freemont 3) Penninsula Park at Kerby and Ainsworth. If all goes well, you'll be pretty board except for hooting and hollering the racers along their way. Otherwise, you'll be the first responder dispatched to an incident while a 911 call is executed. Time committment is to attend a phone training session sometime during the two weeks prior to the event and then be on station out on the course from 6:30 am through till your part of the race course closes (8:00am to 11am depending on your station).

Race Course Water Station Volunteers

At least 1 more volunteer needed.

Details

Do you live, or have a business, on the race course route? This is a great way to involve the kids. Volunteer to set up a watering table on the street in front of your house. We'll provide the table and paper cups, you provide pitchers of water and the kids to hold out the water cups to the passing runners. Time commitment is to be at your house one evening the week before the event to receive table drop off, then be setup on the street by 7:00am (ok 7:25am if your over on the Mississippi side of the course) Sunday morning August 2nd. We'll pick up the tables from you as we follow the runners "closing" the course at a 12-minute mile pace. Children under the age of 16 must be supervised by an adult 18 years of age or older at all times.

Mile Marker Attendees

At least 1 more volunteer needed.

Food and Snacks

At least 1 more volunteer needed.

Details

i. Help distribute bagels and fruit to runners post-race

Day of Race: Volunteer Check In Support Team

Group Check In

At least 1 more volunteer needed.

VIP Sponsor Check In

At least 1 more volunteer needed.

Individual Check In

At least 1 more volunteer needed.

T-Shirt Distribution

At least 1 more volunteer needed.

Beverage and Snack Team

At least 1 more volunteer needed.

Day of Race: On Site Registration Team

Individual

At least 1 more volunteer needed.

Group

At least 1 more volunteer needed.

Pick Up

At least 1 more volunteer needed.

VIP

At least 1 more volunteer needed.

Pre-Race Volunteer Positions

Business to Business Canvasing

At least 1 more volunteer needed.

Details

Door to door outreach to businesses to promote run awareness and solicit participation- i.e. ask businesses to table at event, run or volunteer, donate raffle prizes, share run information with their customers, encourage social networking sharing

Course Closure Canvassing

At least 1 more volunteer needed.

Phone Banking Outreach

At least 1 more volunteer needed.

Details

i. solicit donations- i.e. water, fruit, monetary, swag-bar items, raffle prizes, etc.

ii. solicitation of potential runners and volunteers

Online Registration Manager

At least 1 more volunteer needed.

Online Registration support assistant

At least 1 more volunteer needed.

Website Manager

At least 1 more volunteer needed.

Website support assistants

At least 1 more volunteer needed.

Running Teams Manager

At least 1 more volunteer needed.

Details

Solicit companies for run team coordination/challenge

Media/Marketing Coordiantor

At least 1 more volunteer needed.

Details

Coordinates Media and Marketing Support Team

Media and Marketing Support Team

At least 1 more volunteer needed.

Details

Street Team-Media and Marketing outreach Support
i. Pass out flyers
ii. Community tabling -set up and man tables/booth opportunities at various locations on various dates- i.e. festivals, other runs, sponsor and community collaboration tables
iii. Potential out of town trips-optional

Swag Bag Stuffers

At least 1 more volunteer needed.

Details

i. stuff the runner and volunteer bags with a variety of materials and goodies

Pre-Packet Pickup Team

At least 1 more volunteer needed.

Details

i. Set up and man tables at pre packet pickup locations- includes distributing running bibs and materials as well as potentila run/volunteer sign-up

Start/Finish Line Area Set-up Crew

At least 1 more volunteer needed.

Details

i. Tenting, stage vendor both, banners, trash/recycle set-up - will require some light to moderate lifting and moving

Pre-Race Celebration Volunteers

At least 1 more volunteer needed.

Details

i. Coordination assistants
ii. VIP area Attendee
iii. Food and Beverage Servers
iiii. Clean-up/Tidy crew
v. Pre-packet pick up and registration crew
vi. Entertainment assistants

Security

At least 1 more volunteer needed.

Night Before/Morning Hours of Race Volunteers

Course Marshall

At least 1 more volunteer needed.

Details

i. Plans, executes and manages course set-up duties

Course Marshall Set-Up Team

At least 1 more volunteer needed.

Details

i. Assist in setting up barriers, cones and signage along the course route

Day of Race: Misc. Volunteer Positions

Chip Timing Support

At least 4 more volunteers needed.

Vendor Check In Support Team

At least 4 more volunteers needed.

Entertainment Check In

At least 4 more volunteers needed.

Dignitary Check In

At least 10 more volunteers needed.

Bag/Coat Check Team

At least 2 more volunteers needed.

Details

i. Ensure that runners' baggage are safely stored and appropriately tagged; runners may not leave bags in that baggage pen without the correct baggage tag attached
ii. Check bibs against tagged baggage during retrieval process; runners may not take bags unless that baggage tag and bib number match.
iii. Direct runners to dispose of chip instructions and other trash in the garbage bins to maintain a clean area
iv. Assist in cleaning and breakdown as needed.
v. Call in medical emergencies; take note of your location (refer to the number on the nearest light pole) so that you can be exact if you need to make a medical call.

Beer Tent

At least 1 more volunteer needed.

Details

i. Must hold a current OLCC alcohol serving permit and have on-site day of event

Resources Needed

current OLLC alcohol serving permit and have on-site day of event - 1+

Raffle Prizes

At least 1 more volunteer needed.

Awards to Winners

At least 1 more volunteer needed.

Runner Concierges

At least 2 more volunteers needed.

Other Tasks

Portable Welder

At least 1 more volunteer needed.

Details

We need one volunteer that has portable welding equipment to remove a few vehicle access control chains hung between some steel posts and then replace them after the race. We will pay for any material costs incurred. Time commitment is about a 1/2 hour sometime between now and August 2 to inspect the job site, then time needed Saturday afternoon/evening 8/2/14 to remove the chains and time needed Sunday afternoon 8/3/14 to replace the chains.

No Parking Enforcement Patrol Squad

At least 1 more volunteer needed.

Details

We need 30 volunteers to place no parking signs along certain portions of the race course. Time commitment is one to four hours on either/both Friday or Saturday August 10th and 3rd. And then 2 hours Sunday afternoon after the race to pick up the signs. We provide the materials and map/instructions - you place the signs out. You may do this volunteer job along with any other volunteer job. This volunteer job may be staffed by youth 16 years or older, with parent's consent, as a paid-in-kind job where payment is a discount or free entry as a runner in the race.

Post Race Breakdown

At least 15 more volunteers needed.

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