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2025 Race for Campus Safety - Pullman, Washington

2025 Race for Campus Safety - Pullman, Washington

Green 1 Lot, Corner of Ott Road and Grimes Way, WSU Campus
Pullman, WA 99163 US

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Supplies and Equipment

Pick Up Supplies & Equipment Pre-Event Low Priority

You must be 18 or older to volunteer for this task.

October 1, 2025

October 2, 2025

Details

Volunteers will pick up supplies and equipment from stores and vendors and bring back to the staging area to prepare for transportation to the event site. Must have drivers license or be willing to ride with other staff or volunteers.

Description: Volunteers will pick up supplies and equipment from stores and vendors and bring them back to the staging area to prepare for transportation to the event site. You must have a driver’s license or be willing to ride with other staff or volunteers.

• Meet with team members at [Start Time] at the Lauren McCluskey Foundation office
• Get a list of supplies and equipment to pick up from Linda Mittelhammer
• Drive truck from location to location, picking up supplies and equipment.
• Return the truck to the staging and equipment area and unload.

Location

Lauren McCluskey Foundation
1256 SE Bishop Blvd, Suite J
Pullman, WA

Staging area organization and loading High Priority

October 2, 2025

October 3, 2025

This volunteer task is full.

Details

Assist staff with organizing supplies, setting up equipment, and loading onto van the evening before the event.

NEED: Supplies and Equipment Checklist

Description: Assist staff with organizing supplies, setting up equipment, and loading them into the van the evening before the event.

Meet with team members at [Start Time] at the staging area

Organize equipment from instructions from the Race Director/Volunteer Coordinators

Verify supplies and equipment checklist

Load equipment onto van

Check in with the Race Director before ending for the evening

Location

Lauren McCluskey Foundation
1256 SE Bishop Blvd, Suite J
Pullman, WA

Race Operations

Parking Medium Priority

You must be 16 or older to volunteer for this task.

October 4, 2025

This volunteer task is full.

Details

Volunteers will greet participants and provide direction to parking areas and ensure they don't park in reserved areas.

The race site is at the WSU VETMED School Parking Lot. There are two entrances to it. Vendors, staff, and those unloading equipment receive priority parking at the event site. Volunteers may park at the event site as space and timing allow. Your role is to maintain communication with the volunteer coordinators and event leadership team regarding timing and space allocation at the event site to facilitate entry and exit from the parking lot.

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Safety vests must always be worn when assisting with parking or managing barricades.
• Move barricades as needed to allow vehicles in and out, then replace them immediately to maintain traffic control.
• Always prioritize the safety of pedestrians and participants when vehicles are entering or exiting.
• It’s Saturday, so many parking spots are free, but those parking off-site still need to be respected and abide by WSU parking signage. Show those not authorized to park in the lot available locations on the parking map.
The team will need to split between opening and closing the entrance to the parking lot, as well as guiding cars and vehicles into the south two parking lanes.

Vendor Parking
• Vendors are permitted to park on-site with priority.
• Direct vendors to the designated vendor parking area

Volunteer Parking
• Volunteers may park on-site as space allows.
• If on-site parking is full, volunteers should be directed to the CUE Garage

Participant Parking
• Participants are not allowed to park on-site.
• Direct them to nearby parking areas

Tips for Parking Staff
• Greet drivers courteously and provide quick, clear instructions.
• Keep vehicle flowing smoothly to avoid congestion near the race site.
• Be aware of the timing for when roads in the vicinity of the start/finish area will be closed and communicate that to those parking. Reference Barricade Plan.
• Report any unsafe situations immediately to event leadership or campus police.
• Maintain a calm and positive demeanor — parking is often the first impression participants and vendors have of the event.

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Course Marshalls Low Priority

October 4, 2025

Details

Volunteers positioned along the course to direct runners, and cheer participants as they run by. Call for assistance if needed.

Stay visible and enthusiastic. Direct participants at turns or confusing spots and watch for anyone who looks like they may need help. If a participant is struggling, note their bib number and what’s wrong. Call 911 in an emergency. For non-emergencies (like a runner needing transport), call the Race Director at (720) 799-7297.

* Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
* Be visible at your assigned course location
* Cheer and encourage all participants
* Direct runners/walkers at turns or tricky spots
* Watch for safety concerns or struggling participants
* Call 911 for emergencies
* Call Race Director (720) 799-7297 for non-emergencies
* Note bib numbers of anyone needing help
* Stay in place constantly until the last participant passes
* Return to the start/finish area when released

Remember—you’re both the eyes of the course and the spirit of the event. Keep the energy positive and help make the race experience memorable for everyone.

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Bike Escorts Low Priority

You must be 18 or older to volunteer for this task.

October 4, 2025

Details

Volunteers ride along course ahead of runners, ensure safety, carry water, first aid & radio/phone, communicate with first responders if needed. You must be 18 or older to volunteer for this task.

Volunteer must bring their own bike.

* Study the course map ahead of time . It’s highly suggested to ride the loop once before the race starts!
* Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
* Wear your volunteer shirt. Add a laminated “Follow Me!” sign to the back of the shirt, which will be provided when you check in.
* Ride ahead of the lead runner/walker and monitor the course. Try to stay about 100 feet or a comfortable distance ahead of them so they can see you, but you are not in the way.
* Be careful after the 1st aid station, as there will be runners approaching the turn-around coming toward you until you go past the Aid Station #1 and turn down Hog Lane. Carry water, first aid, and a phone/radio always.
* Watch for hazards or participants in distress.
* Stop and assist if someone is struggling.
* Call 911 for emergencies.
* Call the Race Director at (720) 799-7297 for non-emergencies.
* Communicate with first responders when needed.
* Stay on course until the last participant has passed.

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Post Race Refreshments Medium Priority

October 4, 2025

This volunteer task is full.

Details

Volunteers help set up and manage the refreshment area, so finishers have a smooth, positive experience. You’ll arrange tables, organize snacks and drinks, keep supplies stocked, and make sure the area stays clean and uncluttered. Volunteers also hand out refreshments to finishers and help maintain a welcoming, celebratory atmosphere at the finish line.

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Set up tables and lay out food and drinks before the race ends
• Keep tables neat, stocked, and free of clutter
• Hand refreshments to finishers as they come through
• Restock items as needed throughout the event
• Clean up empty containers, trash, and spills promptly
• Maintain a positive and welcoming environment for participants and spectators

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Bag Check Low Priority

You must be 16 or older to volunteer for this task.

October 4, 2025

This volunteer task is full.

Details

Volunteer will take bags from participants, provide a claim check, and return items to participants when claim check is presented

Volunteers manage the bag check area to give participants a safe and organized place to store belongings during the race. The goal is to keep items secure, easy to find, and ensure smooth drop-off and pick-up for participants.
• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Set up bag check tables and clearly mark the area before the race starts. There should be 1-2 canopies for bags.
• Check in participant bags by attaching the claim tag number to both the bag and the participant’s bib number
• Organize bags neatly by claim number to make pickup fast and easy
• Return bags only to participants with matching bib numbers
• If a participant has lost their bib or their claim check tag, ask for a description of the bag and something in the contents that can be verified before releasing the bag to them
• If there are problems, remain calm and do not allow the issue to escalate. Contact the campus police to resolve the bag ownership
• Keep the area secure and always monitored
• Handle lost-and-found items by setting them aside and notifying the Race Director
• Clean up the area and pack remaining supplies once all bags have been returned.

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Course Sweep Low Priority

October 4, 2025

Details

The Course Sweep follows behind the final runners and walkers to make sure the course is clear and all participants are accounted for. This role is essential for signaling when it is safe to begin cleanup, removing parking barriers, and ensuring no participant is left behind.

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Start immediately after the last runner/walker leaves the start line
• Stay behind all participants for the full course
• Monitor for any participants who may need assistance
• Call 911 for emergencies
• Call the Race Director at (720) 799-7297 for non-emergencies (transport, medical, etc.)
• Confirm when the final participant has crossed the finish line
• Notify barricade monitors that the last participant has arrived, and they may take down the barriers
• Notify the Race Director so the course and aid stations can be cleared and cleaned up after returning to the start/finish. Call 720-799-7297 if they can’t be easily located.

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Pre-Race Refreshments Medium Priority

October 4, 2025

This volunteer task is full.

Details

Pre-Race Refreshment volunteers set up and manage the food and drink area so participants are fueled and ready before the race begins. You’ll help create a welcoming environment at the start line by organizing supplies, keeping the tables stocked, and assisting participants as they arrive.

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Set up refreshment tables before participants arrive
• Arrange food and drinks neatly and keep items stocked
• Hand refreshments to participants as needed
• Keep the area tidy, uncluttered, and free of trash
• Monitor supplies and notify a volunteer coordinator if items are running low
• Clean up the refreshment area once the race begins and prepare for post-race use if needed

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Kids' 1K Monitor High Priority

You must be 16 or older to volunteer for this task.

October 4, 2025

This volunteer task is full.

Details

Assist with lining up Kid's Race participants before start of race, guiding participants along course, and cheering participants during the race.

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Help line up and organize kids before the start
• Guide participants along the whole 1K route
• Make sure participants make two laps of the course, and cross the start/finish line each time
• Children may be accompanied by a parent or guardian
• Stand in visible positions at turns, crossings, or high-traffic areas
• Keep the course clear of spectators and obstacles
• Cheer and encourage participants throughout the race. Monitor for safety concerns; call 911 for emergencies, Race Director for non-emergencies
• Ensure all children cross the finish and reconnect with families safely

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Awards

Entertainment / Awards Stagehand Medium Priority

October 4, 2025

This volunteer task is full.

Details

Volunteers follow run of show, keep emcee, speakers, entertainment, awards ceremony on schedule.

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Participate in pre-race dress rehearsal with sound system operator, race director, and emcee
• Review and follow the run of show
• Keep the emcee, speakers, audio engineer, and entertainers on schedule
• Cue speakers, entertainers, and award presenters when it’s their turn
• Guide speakers to the stage speaking area, and aid in getting onto or off stage safely
• Line up award winners and guide them to the stage
• Communicate with the Race Director about timing or adjustments
• Keep the stage area organized and professional throughout the program

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Participant Medals Medium Priority

October 4, 2025

This volunteer task is full.

Details

Volunteers set up medal display, remove medals from packaging, hang medals, present medals to recipients, etc.

• Attend pre-race training for how to read awards lists provided by the timing company, and how to present them to participants
• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Arrive early to pull medals and certificates from boxes and arrange them on tables to be ready for presentation
• Apply weights as needed and cover awards and certificates to protect from wind or precipitation
• Pull the medal and award certificate from their location and transfer to the stagehand during the awards ceremony when that award is called
• Upon declaration of official results availability, meet award winners at the awards table, determine their award, hand it to them, thank them for participating, and congratulate them on their finish
• Check off that the award has been presented
• At the conclusion of the event, organize and put the awards in envelopes and boxes to be returned to the staging area
• Provide the updated list of awards that have been presented to the Awards task lead, to ensure it gets to the race director for use in distributing any unclaimed awards

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Post Race Cleanup

Clean Up Course Medium Priority

October 4, 2025

This volunteer task is full.

Details

Walk/drive course and pick up signs and course markings and return to the start/finish area

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Begin course cleanup after Course Sweep confirms the route is clear
• Collect all trash along the course, start/finish, and aid stations
• Remove signage, cones, and barricades and stack neatly for pickup
• Return leftover supplies and equipment to race staff at the start/finish area
• Place filled trash bags at start/finish
• Ensure the course and event areas are left clean and orderly

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Load vans and trucks post-event Medium Priority

October 4, 2025

Details

Volunteers will load supplies and equipment into vans and truck for transportation

• Check in at the designated check-in location and sign the waiver if needed.
• Safety is paramount! Please exercise caution when entering and exiting the moving van, and use proper lifting techniques for large items when loading them into the van or trucks. Use two people if needed.
• Begin loading once the teardown is underway and items are ready
• Work with the logistics team to organize supplies before loading
• Carry tables, chairs, tents, signage, fencing, and other equipment to vehicles. Ensure Beasley Auditorium tables and chairs are kept separate for them to pick up. Pack items carefully to maximize space and prevent damage
• Follow instructions from the Race Director or logistics leads on vehicle assignments
• Double-check that all supplies are collected before leaving the site

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Unload supplies and equipment returned from event site to staging area Medium Priority

October 4, 2025

Details

Volunteers will unload vans and trucks returning supplies and equipment to the Lauren McCluskey Foundation office for

• Check in and sign waiver if needed.
• Safety is paramount! Exercise caution when entering and exiting the moving van, and use proper lifting techniques when unloading heavy items from the van or trucks. Use two people if needed.
• Assist with unloading vans and trucks at the staging area
• Carry supplies and equipment to their designated storage spots
• Organize items neatly (tables stacked, signage grouped, fencing stored together, etc.)
• Report any damaged or missing equipment to the Race Director or logistics leads
• Ensure all vehicles are fully cleared, and returned supplies are accounted for
• Ensure storage area is locked, and key is returned to the Lauren McCluskey Foundation, Race Director, or Logistics Lead

Location

Lauren McCluskey Foundation
1256 SE Bishop Blvd, Suite J
Pullman, WA

Emergency, Permitting and Safety

Crowd Control and Safety Low Priority

You must be 16 or older to volunteer for this task.

October 4, 2025

Details

Volunteers positioned throughout start/finish area, direct participants, keep flow moving, keep areas secure. Volunteers will monitor crowds, helping keep people away from start/finish line, and clear congested areas blocking movement in/out of high traffic areas, ensure Kids' race route is clear, and ensure participants and crowd are safe in the event area throughout the event.

• Check in at the designated check-in location, pick up a volunteer shirt, and sign the waiver if needed.
• Position yourself in the start/finish area or other assigned spot
• Direct participants and spectators, keeping the flow moving
• Keep people away from the start/finish line
• Clear congested areas blocking entry/exit routes
• Ensure the Kids’ Race route is obvious
• Monitor crowd safety throughout the event
• Call 911 for emergencies
• Call Race Director (720) 799-7297 for non-emergencies

Location

Event Location
Grimes Way & Ott Road
Pullman, WA 99163

Barricade Support Medium Priority

You must be 18 or older to volunteer for this task.

October 3, 2025

October 4, 2025

Details

Volunteers will setup and teardown course barricades the day-of the event with Race Director, barricade monitors, and volunteer coordinator. Must have Driver's License and be willing to ride in vehicle with race staff.

Meet with Edwin Gianini at the Foundation office. Get a yellow safety vest.
Go to the barricade point at the race site.
Load barricades, cones, and chairs for Barricade Monitors, if they have not already been loaded into the truck.  Check the supplies list and ensure the proper number of barricades, cones, and chairs are loaded
Follow the barricade map and deliver each barricade. Please do not block the road with them; the barricade monitors will use them to block the road at the appropriate time. Place them on a sidewalk or open area near the barricade point.
Manned (hard barricade) – requires a volunteer monitor.
Unmanned (soft barricade) – cones/tape, no volunteer needed.


Set up on October 4th (Shift 9:00 AM to 1:00 PM)

Walk/drive course to check and confirm barricade placement. The Barricade Support team will activate the soft barricades. Barricade monitors will activate the manned barricades.
Adjust for overnight movement/weather.
Drive barricade monitors out to their respective locations.
Provide each Barricade Monitor with: A course map. Detour instructions for their location. Contact info for race control

BARRICADE TEARDOWN PROCEDURES

Race Director confirms course is clear.
Barricade Support, Course Teardown, and Barricade Monitors begin collecting barricades starting from the finish line outward.
Collect cones, signs, and barricades and load into designated transport vehicles.

Location

Grimes Way and NE Stadium Way
Grimes Way and Ott Rd
Wilson Rd and NE Stadium Way
Lincoln Dr and Wilson Rd
Wilson Rd and Alumni Way
NE Cross Rd and Ferdinands Ln
Animal Science Rd and NE Terre View Dr

Other Tasks

Course Sign Holders Medium Priority

October 4, 2025

Details

Hold signs and cheer on participants

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